The Microsoft Exchange Server, developed by Microsoft as a mail and calendaring server, is a collection of applications primarily enabling the configuration of host email and collaboration services within an organization IT environment, protecting the data of organizations across the world through the provision of secure email software and integrating itself as a critical infrastructure in all organizations using it as their primary method of communication in their workplaces.
Popular and widely used, Microsoft Exchange is available solely for Windows Server operating systems as either hosted or cloud services, and while the Microsoft Exchange Server is installed on a Windows Server operating system, providing services and features related to the server side of Microsoft Exchange, Microsoft Exchange Client is installed at client nodes, with inbound emails first received at the Exchange Server before being routed to their destination clients.
With a built in safety belt, a mechanism named back pressure, Microsoft Exchange will either slow down or stop certain services to prevent its collapse when it senses performance deterioration, providing it meets certain thresholds, with the aim of the continuous, uninterrupted running of Microsoft Exchange so as not to negatively impact the user experience, productivity and workflow within an organization.
The monitoring of Microsoft Exchange becomes vital in this aspect, as does the use of additional tools and software to achieve this, particularly as there is constant modification in Microsoft Exchange environments due to the frequency of updates in an organization, with larger organizations easily recording thousands of events in a single week.
The tools and software designed for this task allow for the automatic tracking and monitoring of all Microsoft Exchange activities, which would otherwise be implausible due to its complexity, enabling administrators to take proactive steps to ensure the Microsoft Exchange Server is in good health, available and performing properly.
These tools and software further allow for the easier identification of issues before they become a problem, potentially taking the Microsoft Exchange Server down, thereby creating an unknown extent of financial loss, through the overseeing of the operational parameters of Microsoft Exchange, running of tests to ensure all emails are correctly handled as well as a wide range of other tests, sending alerts when vulnerabilities are detected and if anything falls out of its normal range.
The data collected is usually stored in a database, used for the building of operational dashboards presented in user-friendly interfaces, to gain understanding of the Microsoft Exchange Server through the provision of a clear overview of the evolution of Microsoft Exchange Server parameters monitored, further generating periodic reports which aid in the troubleshooting of individual components and problematic performance, allowing for the more efficient resolving of issues arising, saving both time and money.
Therefore, in the case of managing and troubleshooting Microsoft Exchange and keeping data secure, the use of Microsoft Exchange diagnostic tools and software notably simplify and speed up the process, and we have gathered the best diagnostic tools and software for your perusal, detailing their capabilities and strengths, with download links and pricing structures listed beneath each tool.
Here's the Best Exchange Server Monitoring Software & Tools of 2021:
1. Solarwinds Server and Application Monitor
The Solarwinds Server and Application Monitor, while a generic monitoring tool supporting both physical and virtual servers, provides advanced Microsoft Exchange monitoring features, and is an ideal tool for troubleshooting a Microsoft Exchange server as it offers the ability to comprehensively investigate issues, with its dashboard designed to show a detailed overview of your entire IT infrastructure as well as individual components affecting Microsoft Exchange, and it scales seamlessly from small networks to larger networks with numerous servers spread over multiple sites.
Solarwinds Server and Application Monitor’s powerful auto-discovery process enables its set up to be simple, with its user interface customizable to show data and stats automatically collected in either a graph or table format, showing both historical and real-time performance, with alerts sent out for any issues detected for the faster troubleshooting of Microsoft Exchange, while also detailing the operational parameters of the Microsoft Exchange server, easing the overall monitoring of its performance and health.
Mailbox database capacity planning is made possible by using the data collected through alerts on free space, database use, size of transaction logs and the average mailbox, and determining the overall capacity constraints, with the option of drilling into individual mailboxes to source potential issues, such as the need to relocate a particular mailbox to a separate database to load balance capacity.
In the aim of further optimizing Microsoft Exchange server performance, the use of forecast storage metrics, made up of both past and current data, can be used in the process of pinpointing, troubleshooting root causes to volume capacity or IOPS, before storage issues identified potentially make the storage of additional emails impossible due to the lack of available disk space, or performance issues arise due to high latency. Automated alerts on abnormal queues of hub transport messages, compared against baseline thresholds set, are also available for immediate or advance action, before Microsoft Exchange stops working, interrupting workflow within an organization.
For the even faster identification and troubleshooting of a specific user’s mailbox issues, the Users By % Mailbox Quota Used widget in the Solarwinds Server and Application Monitor allows administrators to type a user’s name into a search bar, retrieving the size and number of mailbox attachments, synced devices and sent/ received mail trends of the user, potentially indicating a spam issue with the user’s account, which aids in the effective resolution of issues.
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You can download a free trial here.
2. ManageEngine OpManager
ManageEngine OpManager is a complete network monitoring tool with auto-discovery and Microsoft Exchange capabilities built into it, including more than sixty critical parameters needing to be monitored, several of which are provided with pre-configured thresholds, which can be used as a starting point and fine tuned later to the baseline values in your particular organization, and also comes with pre-built reporting formats as well as supporting customized reports on data collected.
Its advanced alerting system notifies you instantly if anything falls out of its normal operating range, allowing administrators to quickly identify potential or existing problems, points of failure, troubleshoot and resolve them, ideally preventing and at the very least limiting down time, and further assists in this aspect with the option of navigating its user friendly dashboard, which shows the overall health of Microsoft Exchange and its individual components, through mobile apps on smart phones and tablets, giving quick access to the state of Microsoft Exchange from anywhere, at any time of the day.
In the aim of increasing performance, the ManageEngine OpManager monitors mailbox performance counters, overseeing active and inactive mailboxes, removing the latter, in an effort to ensure database storage capacity is kept within its limits while also notifying you of the detection of the imminent failure of Microsoft Exchange through its monitoring of queues and connections, assisting in the identification of bottlenecks, possible spam attacks or the failure of Microsoft Exchange to close connections, stifling the performance of Microsoft Exchange and causing unwanted disruptions to communication within an organization.
In order to further simplify and speed up troubleshooting, it can examine outlook connectivity, such as number of requests per second, average response time as well as streamlining all voice messages and emails into a single mailbox for easier viewing, while producing a list detailing the status copies of all servers and databases in the database availability group, and in the effort of providing better security against spam and viruses,it monitors scan time, scan requests rejected, blocked recipients and more.
The pricing structure starts at $245.00 for the Standard Edition of ManageEngine Opmanager and can be viewed here.
3. Paessler PRTG Network Monitor
The Paessler PRTG Network Monitor is an integrated network monitoring solution that monitors your entire IT infrastructure, including a number of dedicated, pre-configured sensors for the monitoring of a Microsoft Exchange server in its features, which are created automatically during the installation and Auto Discovery process, all with the core aim of avoiding delays, malfunctions in exchange and the potential loss of information which can be a costly occurrence.
With the additional provision of optional sensors which can be added to the Microsoft Exchange server a few clicks away, the setting up of Microsoft Exchange monitoring becomes simple and quick, and its user friendly dashboard displays all the data collected in an organized, detailed manner, further assisting administrators in the faster and smarter identification of server issues as well as the of overall health of the Microsoft Exchange server.
The Paessler PRTG Network Monitor continuously monitors the Microsoft Exchange server performance and availability, its database capacity, load and traffic patterns, and ensures emails are delivered in a timely manner, without interruption.
It will automatically alert you, by either email, SMS or push notification in the app, if the mail server is down or if there are identified performance issues, which allows for the prompt and proactive reaction to any potential disturbances.
One of the goals of the Paessler PRTG Network Monitor is to ensure its monitoring capabilities fit to your specific needs and it does this with its PowerShell sensors, each addressing a specific aspect of Microsoft Exchange monitoring, allowing for the complete customization and adaption of monitoring to your specific hardware, with the option of further tailoring monitoring with WMI.
The multiple sensors supplied by the Paessler PRTG Network Monitor cover the monitoring of mailbox sizes, logins and latest emails, the status of database availability groups, the number of emails in the mail queue at any given time, the Microsoft Exchange server’s public folders, including their size and access amongst other data, the response time of SMTP and IMAP servers, end-to-end delivery of emails and the availability of email servers, all while verifying that backups of all data are conducted at scheduled intervals to reduce the risk of information loss.
The pricing structure for the PRTG Network Monitor can be viewed here, starting at $1600.00 for 500 sensors and one server installation.
You can download a 30 day trial version here which automatically reverts to the free version after the trial ends unless a license is purchased.
4. Foglight for Exchange
Foglight for Exchange is a dedicated Microsoft Exchange monitoring tool, created by Quest, and its consolidated, logically laid out and architectural representations make the detection, diagnosing and resolving of Microsoft Exchange problems across physical, virtual and cloud environments go quicker and easier, with its reports aiming for the monitoring of service levels from a business perspective, allowing for the focus of administrators to be spent more on ensuring performance and high availability, with less time needed for the troubleshooting of issues.
The intuitive dashboard of Foglight for Exchange shows critical load areas, any abnormal flows of data as well as top consumers of resources across Microsoft Exchange, further allowing you to view the different components in Microsoft Exchange and understand their relationships, resource sharing in clustered Microsoft Exchange servers, and provides the ability to isolate components on virtual infrastructure, troubleshooting issues found directly in the virtualization layer, all with the overall aim of simplifying the resolving of all potential issues and ensuring optimal server performance and health.
Office 365 monitoring is also made available in the 5.7 release of Foglight for Exchange, enabling on-premises authentication monitoring as well as cloud-based mailboxes through its interface, gaining insight while retaining all historical data and visibility, and the advanced permission controls of Foglight for Exchange make the setting of specific, role-based user access to certain parts of the software fast and convenient.
A drag-and-drop tool, unique to Foglight for Exchange, easily produces both ad hoc and scheduled, automated reports, such as SLA, diagnostic and availability reports, which yield more detailed and effective troubleshooting capabilities, with built in customizable alerts, notifying you of issues, deviations, performance and operational problems,while also optionally highlighting best practices.
Quotes on pricing for Foglight Exchange can be requested here.
You can download a free 30 day trial here
5. Nagios Exchange Monitoring Tool
The Nagios Exchange Monitoring Tool comprehensively monitors Microsoft Exchange servers with the aim of achieving increased server, services and application availability, with faster detection of network outages, protocol failures, potential email server failures as well as delays which could significantly impact the performance of Microsoft Exchange, doing this through its effective monitoring of mail servers and email, producing Microsoft Exchange server and mail server statistics, which aids in the troubleshooting of issues arising, and keeping a close eye on message count, the ability to send and receive emails within the organization and ensuring emails are delivered to their destinations successfully.
Notifications will automatically be sent you by the Nagios Exchange Monitoring Tool if it identifies that any of the parameters set are off their threshold limits and it provides the ability to test the full operation on an email server by sending an email to an SMTP server, polling an IMAP folder for reception, which is particularly useful for evaluating the effectiveness of spam filtering, further monitoring for whether any mail servers are on a real-time spam blacklist (RBL) or not, thereby staying on top of Microsoft Exchange performance and providing advanced reporting tools, which can create reports customized to your needs, assisting with the overall viewing of Microsoft Exchange server health as well as both potential and existing issues.
Pricing starts at $1995.00 for the standard edition and can be viewed here.
You can download a fully functional 60 day trial here.
6. Netwrix Auditor for Exchange
Netwrix Auditor for Exchange is a complete Microsoft Exchange reporting solution and monitoring tool, one piece of the Netwrix unified auditor platform, providing the ability for constant, effective and automated monitoring of all exchange infrastructure, giving better control over mailbox access through its support of granular access control, allowing for permission-based access to particular individuals, while storing a complete audit trail, assisting in historical verification and analysis, which combined with its interactive search feature aids in the quick identification and diagnoses of root causes of problems, with its compliance reports offered mapped to regulatory compliance standards.
Alerts are immediately sent when parameters go past threshold limits and Netwrix Auditor for Exchange further notifies you of any suspicious activities, providing actionable data on each critical event in the Microsoft Exchange server, such as modifications to transport rules, mailboxes databases and permission changes to Exchange mailbox, with the addition of extensive investigation abilities into changes made, allowing for the fast identification and reversion of unwanted modifications, ensuring that mail flow and organization operations are not affected or halted.
With regards to data sensitivity and the guarding of critical work information relayed via and contained in emails within an organization, the ability to keep close tabs on each non-owner access attempt becomes vital, and Netwrix Auditor for Exchange assists in this task by allowing you to view who accessed which mailbox, the timing of access and which workstation was used, providing further crucial details on which specific items were viewed, edited or deleted, with the aim of preventing the occurrence of a data breach due to unauthorized activity through its comprehensive investigation and alerting capabilities.
Through its additional ability to perform data discovery and classification in all mailboxes, sensitive information and attachments can be revealed, helping administrators to ensure that no critical information is stored in shared mailboxes or sent to unauthorized users, while also identifying and alerting you of traces criminal activities found.
For pricing and licensing you can request a quote here.
You can download a 20 day free trial or request/ launch an in-browser demo here.
4. ManageEngine Exchange Reporter Plus
ManageEngine Reporter Plus is a web-based reporting and analysis solution for Microsoft Exchange, providing over 100 reports on each aspect of the server environment, thereby equipping administrators with precise, detailed and actionable data, and its comprehensive dashboard shows summaries of alerts count,with those most recent and their severity, critical servers and databases, the top ten servers utilizing the CPU and memory and more.
It presents all of the automatically collected information in graph format through a single window, with the option of auditing all Microsoft Exchange event logs, assisting administrators in sourcing relevant data monitored by ManageEngine Reporter Plus easier and quicker for the identification of overall Microsoft Exchange server health, and its real-time alerts of changes occurring within your organization further allows for preemptive actions for the prevention of and the troubleshooting of issues arising.
ManageEngine Reporter Plus covers three vital components of Microsoft Exchange, its servers, databases and database availability groups, further monitoring client access roles such as IMAP, POP, web service and ECP connectively, producing data on uptime and average latency, as well as mailboxes roles, monitoring mail flow health, and other Microsoft Exchange roles such as HUB, UM Roles amongst others, all of which can be analyzed by administrators for the recording of the respective downtime for each service with statistics of Exchange Server Public Folders viewable in thorough report formats.
You can also gain insight into mailbox sizes and growth, easily comparing the data against quota limits, viewing precise data on inactive and active mailboxes, tracking incoming and outgoing emails as well as their content through the filter set up by ManageEngine Reporter Plus.
This allows for the tracing of content via keywords, mail attachment properties, folder properties and more, while taking it a step further in the ability to filter web access and activity data by user, browser and client IP address, amongst others, and the utilization of Microsoft Exchange traffic analysis allows the traffic to each mailbox to be monitored and filtered, with reports for distribution lists generated.
Pricing for ManageEngine Reporter Plus starts at $345.00 for 100 mailboxes under the standard version or $595.00 for 100 mailboxes under the professional version and pricing structures can be viewed here.
You can download a free 60 day trial here which automatically reverts to a free version, limited to 25 mailboxes, once the trial ends unless the standard or professional versions of the software are bought.
With the constant demand for communication to be free flowing within organizations, the effective and continuous monitoring and managing of Microsoft Exchange has become a necessity, with the use of additional tools and software significantly influencing the process, aiding in the early detection of security threats, potential performance issues and the troubleshooting of deviations found, ensuring sensitive data is kept protected and the Microsoft Exchange server is always up and running, avoiding disruptions to workflow as well as financial loss due to down time.
The different types of software offered and their value to organizations will alter dependent on the size and nature of organizations as well as the costs involved, but the underlying and essential need for additional tools and software to monitor Microsoft Exchange across organizations cannot be dismissed due to its complex and ever-changing environment, and we hope the information gathered here helps in choosing the best solution to suit your particular needs.